Resident Research Travel Program

Applications are accepted quarterly:

Resident Research Travel Program

Up to $1000 of travel funding is available through the Resident Research Travel (RRT) Program to UCSF full-time residents (or equivalent clinical trainees) to present their clinical or translational research at a clinical or scientific conference. This work must have been completed during residency and resulted in a scientific abstract. Applicants are expected to seek available support for matching funds from their home department or research mentor for expenses not covered by the RRTravel award. The funds may be used for qualified research expenses as defined by official UCSF policy, including conference enrollment fees, travel, food, and lodging expenses for the award recipient to present the project, as well as poster creation fees. Salary support and entertainment are not permitted. For this competitive award program, priority may be given to strong research abstracts, presentations at national scientific meetings, and oral/platform or plenary presentations. When otherwise comparable, oral/platform presentations will be prioritized over posters. Previous awardees may not apply, and residents may not submit multiple proposals.

RRT Requirements and Restrictions

• Must be a full-time UCSF resident from any department in the Schools Dentistry, Medicine, or Pharmacy at the time funds are awarded and the travel is to be completed. Students and fellows are not eligible.
• Funding is restricted to one resident per abstract. Priority funding will be given to the first author. If the first author is unavailable, another resident author may apply for funding if presenting in their place.
• Completion of the DCR (Designing Clinical Research) course, TIPR, or equivalent didactic training (e.g. MPH or PhD in Epidemiology) is required for RRTravel applicants.
• Projects must be hypothesis-driven; clinical vignettes are not allowed. Reports of medical education or quality improvement initiatives should be submitted only if rigorous research methods are used to assess outcomes, research results are presented and interpreted, and results are expected to be generalized to a larger population beyond the initial site of implementation.
• Applicants must provide a letter of support from a faculty mentor, department chair, or program director that ensures funding for the remainder of expenses for the resident for travel.
• Research must be already submitted and accepted to the conference at the time of the application.
• Awardees must submit written documentation of the presentation time and date and retain appropriate receipts prior to reimbursement of funds.
• Funds must be used for the travel expenses detailed in the application.
• Reimbursement is not available for travel completed prior to award date.
• Must use the travel award funds within 6 months following the award.
• For this competitive award program, priority may be given to strong research abstracts, presentations at national scientific meetings, and oral/platform or plenary presentations. When otherwise comparable, oral/platform presentations will be prioritized over posters.

Application

RRTravel applications are reviewed quarterly. Please review the schedule at the top of the page.

Financial Need: Because RRTravel funding is limited, applicants will be asked to describe whether they would be able to attend the meeting without RRTravel support and to identify other funding sources available to them. This information may be considered when prioritizing applications.

Documents Required to Apply: Please collect before completing the online application. Only PDF versions of the following documents will be accepted:

• Conference Abstract: An abstract you have submitted.
• Submission Form: Print a PDF copy of the page you submit (once you’ve filled it out) or an email confirmation of your submission.
• Acceptance Form: The form or letter back from the conference at which you are planning to present stating your presentation has been accepted.
• Letter of Support: A brief letter from your Mentor, Program Director or Department Chair stating they support the proposal request and if an award is made, that they will provide funds for the remainder (of no more than a matching $1000) of your proposed travel expenses (after the first $1000 the award provides). If your proposed travel expenses total $1000 or less, then just a general letter from your Mentor, Program Director or Department Chair that they support your proposal request. Please have them write it on institution letterhead and include name, title, school, and department. Letter writer should provide applicant with a copy to upload.
• DO THIS BEFORE COMPLETING AND SUBMITTING YOUR APPLICATION: In addition to these documents, you will need to supply the following Department Finance Information: Administrator First and Last Name, Administrator Email Address, Fund (must be 5018 – any other Fund will result in the application NOT being funded, UCSF Controller's Office only allows transfers from Fund 5018 to Fund 5018), Department ID, Project, and Function. Optionally, you may also supply an Activity Period and/or a Flexfield. Your Department Finance Administrator is the person in charge of managing funds for the person, department or program promising to match funds in your Letter of Support. Please ask the person supplying your Letter of Support for their finance administrator. Please then work with the finance administrator for the other info listed above.